Job Description
Job Description:
About Wineries
This is a role that is responsible for two, jointly owned, small, family-owned, luxury wineries located in Paso Robles. The primary winery is currently building a new production facility and hospitality center, set to open in Summer 2026. Its sister winery is establishing its Vineyards and Hospitality Estate in 2027. Both wineries share a commitment to craftsmanship and hospitality, selling primarily Direct-to-Consumer through their active membership programs.
Position Overview
We are seeking a full-time Accounting Manager to oversee all bookkeeping and accounting operations for both wineries. This role is ideal for a self-motivated and detail-oriented professional with strong communication and organizational skills. You’ll play a vital role in ensuring accurate financial management and reporting, while collaborating closely with team members across both wineries. The position is responsible for all day-to-day bookkeeping, accounting, financial reporting and compliance activities for both wineries. This role ensures accurate financial records, timely reporting, and adherence to GAAP and industry-specific regulations. The ideal candidate combines strong technical accounting skills with a practical understanding of winery operations, cost of goods, and inventory management.
Essential Duties and Responsibilities:
1. General Accounting & Bookkeeping
• Maintain accurate general ledger entries and supporting schedules.
• Perform all day-to-day bookkeeping duties: journal entries, reconciliations & account maintenance.
• Manage month-end and year-end closing processes.
• Prepare monthly, quarterly, and annual financial statements (Balance Sheet, P&L, Cash Flow).
• Reconcile all bank, credit card, and loan accounts regularly.
• Track fixed assets and record depreciation.
2. Accounts Payable (A/P)
• Enter and code vendor invoices; ensure accurate GL coding.
• Match purchase orders, packing slips, and invoices where applicable.
• Schedule and process payments via check, ACH, or online bill pay.
• Maintain vendor records, W-9s, and prepare annual 1099s.
• Monitor payment terms and cash flow timing.
3. Accounts Receivable (A/R)
• Generate and send invoices for wholesale/distribution and custom crush clients (if applicable).
• Record and apply customer payments; follow up on past due accounts.
• Coordinate with DTC/club software to reconcile e-commerce, tasting room, and wine club sales.
• Ensure correct sales tax and excise tax treatment on all transactions.
4. Payroll & HR Support
• Process biweekly or monthly payroll through third-party payroll service.
• Record payroll journal entries, including taxes and benefits.
• Maintain employee records, vacation/sick accruals, benefits tracking/reconciliation.
• File quarterly payroll tax reports and annual W-2s (or review third-party filings).
• In coordination with outsourced HR firm:
o Lead Employee on/off boarding working with outsourced HR company.
5. Inventory & Cost Accounting
• Track and reconcile bulk wine, bottled wine, and packaging inventory.
• Work with winemaking team to record journal entries for wine movements, bottling, and COGS allocations.
• Maintain standard costs and perform variance analysis between actual and standard costs.
• Reconcile periodic physical inventory counts.
6. Compliance & Reporting
• Prepare and file all applicable government filings, including:
• Federal and state excise tax reports.
• Property and business license renewals.
• Support external CPA for annual income tax returns and financial reviews.
• Ensure compliance with GAAP and internal controls.
7. Financial Planning, Analysis & Management Reporting
• Provide monthly financial statements with variance explanations.
• Develop and monitor annual budgets and forecasts.
• Track and report key performance metrics (e.g., sales by channel, cost per case, gross margin).
• Provide cash flow projections and working capital analyses.
• Assist management in strategic decision-making with financial insights.
8. Systems & Process Management
• Maintain accounting software (QuickBooks) and ensure proper integration with POS (C7) and other DTC systems (Ship Compliant, Tock, Enolytics, etc.).
• Ensure data integrity across accounting, POS, and inventory systems.
• Recommend process improvements for efficiency and accuracy.
9. Audit & External Relations
• Coordinate with external CPA, auditors, insurance brokers, and banks.
• Prepare documentation for annual reviews or audits.
• Maintain organized financial records in accordance with record retention policies.
10. Administrative & Cross-Departmental Support
• Support winery leadership with ad hoc financial analysis or reporting.
• Collaborate with production, sales, and hospitality teams to ensure accurate data flow.
• Oversee and maintain vendor contracts, insurance policies, and renewals.
• Handle confidential financial and personnel information with discretion.
Professional Requirements:
Viable candidate for this role must possess a broad accounting skills, with solid career in bookkeeping skills and accounting management. While not exhaustive, the following should be included in a viable candidate’s background:
1. Full-time, in office position at winery location, with remote work ability on an as needed basis.
2. Education background: Bachelor of Accounting or Business Administration with accounting emphasis required.
3. Experience level: 5-7 years of Accounting Manager level experience, and experience in Wine Industry preferred.
4. Knowledge of software: proficient with QuickBooks (desktop and/or online) + MS Office
5. Proven AP, AR, general ledger management, budgeting and variance analysis
6. Understanding of wine Cost of Goods accounting
7. Excellent organizational skills and attention to detail
8. Strong interpersonal skills coupled with excellent, clear and concise oral and written communicat
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Job Tags
Full time, Summer work, Remote work,